1. Job Purpose

To support the company's purchasing and procurement activities by ensuring the timely, cost-effective and accurate procurement of materials from approved suppliers.

The Purchase Assistant will be responsible for preparing purchase orders, obtaining quotations, negotiating with vendors, placing orders, coordinating deliveries and physically collecting materials from suppliers when necessary.

The position requires a combination of computer-based purchasing activities, supplier coordination and fieldwork.

2. Key Responsibilities

A. Purchase Order Management

• Prepare and generate Purchase Orders (POs) through the company's ERP or management system.
• Verify item descriptions, specifications, quantities and prices before generating POs.
• Ensure purchase orders are properly documented and approved before placing orders.
• Maintain accurate records of all purchase orders.
• Follow up on pending and outstanding purchase orders.

B. Supplier Coordination & Negotiation

• Contact existing suppliers to obtain quotations and check product availability.
• Identify new suppliers and alternative sources for required materials.
• Negotiate prices, discounts, payment terms and delivery conditions.
• Compare quotations from different suppliers to obtain competitive pricing.
• Develop and maintain good professional relationships with vendors.
• Regularly monitor supplier prices and market conditions.

C. Material Procurement & Collection

• Visit suppliers and vendors to purchase or collect materials.
• Arrange the collection of materials from different locations in Riyadh.
• Verify quantities, specifications and material condition before collection.
• Ensure materials are delivered to the correct company branch or warehouse.
• Coordinate with warehouse staff for receiving and verification.
• Obtain delivery notes, invoices and other relevant documents.

D. Purchase Planning & Coordination

• Coordinate with the warehouse and concerned departments to identify material requirements.
• Assist in maintaining minimum stock levels for regularly purchased materials.
• Follow up on fast-moving and critical items to avoid stock shortages.
• Plan purchases according to urgency, availability and cost.
• Inform the Purchase Manager about delayed shipments, shortages or supplier issues.

E. Documentation & System Management

• Maintain proper supplier records and quotation comparisons.
• Update purchase information in the company system.
• Maintain accurate records of POs, invoices and delivery notes.
• Prepare purchasing reports when required.
• Use MS Excel and company management software efficiently.

3. Qualifications & Requirements

• Previous experience of 2–4 years in purchasing, procurement or a similar role is preferred.
• Good knowledge of Odoo ERP, inventory management or purchasing systems.
• Ability to prepare and process Purchase Orders independently.
• Good working knowledge of Odoo and computer applications.
• Strong price negotiation and supplier communication skills.
• Valid Saudi Iqama and driving licence.
• Ability and willingness to drive for supplier visits and material collection.
• Familiarity with Riyadh suppliers and the local market.
• Good organizational and time-management skills.
• Honest, responsible and detail-oriented.
• Ability to work independently with minimum supervision.

4. Preferred Industry Experience

Experience in trading companies, building materials, signage materials, advertising materials, industrial supplies or related businesses will be an advantage.

Knowledge of products such as ACP sheets, acrylic sheets, vinyl, flex, aluminium profiles, LED modules, signage accessories and related materials is an added advantage.

5. Nature of the Job

This is a hands-on procurement position involving both office work and outdoor activities. The candidate must be comfortable using computers and purchasing systems while also visiting suppliers, negotiating prices, driving and collecting materials whenever required.

Why Join Royal Alwaha?

• 25+ years of industry leadership and market reputation.
• Diverse portfolio of signage and advertising projects.
• Growth-oriented work environment.
• Opportunities for professional advancement and long-term career development.

If you are passionate about purchasing, have experience in the signage and printing industry, and are looking to build a successful career with a respected market leader, we encourage you to apply.